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Privacy Policy

Life Karate Kyokushin Club
 

Last updated: 20/02/2026

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1. Who we are


We, Life Karate Kyokushin Club (“we”, “us”, “our”), provide adult group karate classes in South West London and related activities.

If you have any questions about this Privacy Policy or how we use your personal data, you can contact us at:
Email: info@lifekarate.co.uk
Address: Barnes Methodist Church, 50 Station Road, London SW13 0LF 

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2. Personal data we collect

 

We may collect and process the following types of personal data:

  • Contact details: name, email address, phone number.

  • Booking and membership details: class bookings, attendance records, membership start date, fee payments.

  • Health information: any medical conditions, injuries or limitations that you choose to disclose so we can help keep you safe during training.

  • Federation and grading information: membership numbers, grading history, competition participation (where relevant to your training).

  • Communications: messages you send via our website forms, email, WhatsApp or Telegram.

  • Website usage data: IP address, device and browser type, pages visited, time and date of your visit, approximate location, and other technical data collected via cookies and similar technologies (see Cookie section).

We generally do not collect data about children through this website, as our classes are for adults. If this changes, we will update this policy.

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3. How we collect your data

 

We collect personal data:

  • When you contact us via our website contact form, email, WhatsApp, Telegram or social media.

  • When you attend a free trial lesson or regular classes and provide information in person or on a form.

  • When you pay fees or join federations through us.

  • Automatically, when you use our website, via cookies and similar technologies.

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4. Why we use your personal data (purposes and legal bases)

 

We use your personal data for the following purposes and legal bases:

  • To provide our services (performance of a contract or steps prior to entering into a contract):

    • arranging free trial lessons and regular classes;

    • managing your bookings, attendance, membership and payments;

    • organising gradings and competitions connected to your training.

  • To ensure your safety and adapt training to your needs (legitimate interests and, where necessary, your explicit consent for health data):

    • recording relevant health information you choose to share so we can adjust exercises and reduce risk of injury.

  • To communicate with you (performance of a contract / legitimate interests):

    • responding to your enquiries;

    • sending important service messages, such as changes to class times or cancellations.

  • To send you updates and marketing (consent / legitimate interests):

    • sending information about new classes, events, seminars or offers, where you have agreed to receive such messages or where the law allows us to do so;

    • you can opt out of marketing at any time by following the unsubscribe link or contacting us.

  • To operate and improve our website (legitimate interests):

    • monitoring website performance and usage;

    • keeping our site secure and preventing abuse.

  • To comply with legal obligations:

    • accounting and tax requirements;

    • responding to lawful requests from public authorities.

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5. Special category data (health information)

 

If you choose to provide information about your health or injuries, we will only use it:

  • to help ensure that training is safe and appropriate for you;

  • to adapt exercises where needed.

We will not use health information for marketing or any unrelated purpose. Access to this information is restricted.

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6. When we share your personal data

 

We may share your personal data with:

  • Service providers who help us operate our business, for example:

    • website hosting and IT support providers;

    • email and messaging platforms;

    • payment providers or banks (for processing your payments).

  • Karate federations and governing bodies, where needed to:

    • register or maintain your federation membership;

    • process gradings (belt tests) and competitions;

    • comply with federation rules.

  • Professional advisers (such as accountants or legal advisers), where necessary.

  • Public authorities or regulators, where we are legally required to do so.

We do not sell your personal data to third parties.

If any of our service providers or federations are located outside the UK/EEA, we will take appropriate steps to ensure that your data is protected in line with UK data protection law (for example, using standard contractual clauses or equivalent safeguards).

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7. How long we keep your data

 

We keep your personal data only for as long as necessary for the purposes described in this policy or as required by law. In general:

  • Enquiry and contact data: up to 2 years after our last communication with you, if you do not become a regular student.

  • Student and membership data: for the duration of your training and membership, and normally up to 6 years after you stop training with us (for accounting and legal purposes).

  • Federation and grading records: as long as necessary to maintain accurate records of your karate progress and to meet federation requirements.

  • Marketing data: until you unsubscribe or object to receiving marketing, or after a period of inactivity (for example, 2 years without opening our messages).

  • Website usage data (cookies and analytics): in accordance with the retention periods set in our cookie settings and the policies of our analytics providers.

After these periods, we will delete or anonymise your data where reasonably possible.

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8. Cookies and similar technologies

 

Our website uses cookies and similar technologies to:

  • make the site work properly and securely;

  • remember your preferences;

  • understand how visitors use the site (analytics).

When you visit our website, you will see a cookie banner or notice that explains the types of cookies we use and allows you to manage your preferences where applicable.

Types of cookies we may use include:

  • Strictly necessary cookies: required for the basic operation of the site and cannot usually be switched off.

  • Functional cookies: help remember your choices and improve your experience.

  • Analytics cookies: help us understand how visitors use our site so we can improve it.

  • Marketing cookies (if used): may be set by us or third parties to show you relevant content or adverts.

You can control cookies through your browser settings and, where provided, through our cookie banner. If you disable some cookies, parts of the website may not function properly.

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9. Your rights under data protection law

 

Under UK data protection law, you have the following rights in relation to your personal data (subject to certain conditions and exceptions):

  • Right of access: to obtain a copy of your personal data and information about how we use it.

  • Right to rectification: to have inaccurate or incomplete data corrected.

  • Right to erasure: to ask us to delete your data in certain circumstances.

  • Right to restriction of processing: to ask us to limit how we use your data in certain cases.

  • Right to data portability: to receive your data in a structured, commonly used format and, where technically feasible, to have it transmitted to another controller.

  • Right to object:

    • to our use of your data where we rely on legitimate interests, and

    • to receiving direct marketing at any time.

  • Rights in relation to automated decision‑making: we do not use your data to make automated decisions that produce legal or similarly significant effects.

To exercise any of your rights, please contact us at info@lifekarate.co.uk. We may need to confirm your identity before acting on your request.

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) if you are unhappy with how we handle your data:
www.ico.org.uk

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10. Security

 

We take reasonable technical and organisational measures to protect your personal data against loss, misuse, unauthorised access, disclosure, alteration or destruction.
However, no system can be completely secure, and we cannot guarantee absolute security of data transmitted via the internet.

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11. Third‑party links

Our website may contain links to third‑party websites, social media platforms or services.
We are not responsible for the privacy practices or content of those third parties, and we encourage you to read their privacy policies.

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12. Changes to this Privacy Policy

 

We may update this Privacy Policy from time to time.
The latest version will always be available on our website and will show the “Last updated” date at the top.
If we make significant changes, we may also notify you by email or by a notice on the website.

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